TeaCode.io Privacy Policy

This Privacy Policy describes the policies of TeaCode Pierzchlewicz Drynkowski S.C., with its registered office at Postępu 15, 7th floor, 02-676 Warsaw, Poland (hereinafter "TeaCode", "we", "us", or "our"). We are the Data Controller for the personal data collected and processed through our website (teacode.io, the “Service”).

This policy outlines how we collect, use, share, and protect your information when you access or use our Service. By using the Service, you are consenting to the collection, use, and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without prior notice. The revised Policy will be effective from the "Last Updated" date posted on the Service. Your continued use of the Service after this time will constitute your acceptance of the revised Privacy Policy. We recommend that you periodically review this page.

For any questions or concerns regarding your data, you can contact us at: marketing@teacode.io.

We collect two types of information:

a) Personal Data: This is information that you voluntarily provide to us which identifies you personally. We collect this when you fill out a form on our website (e.g., contact form, meeting scheduling, newsletter subscription). This may include:

• First and last name
• Email address
• Phone number
• Company name

b) Anonymous or Aggregated Data: We automatically collect certain information when you navigate our Service. This data does not identify you personally but helps us understand user behavior. This may include:

• General location (country, city)
• Device type (e.g., mobile, desktop)
• Web browser type and version
• Pages visited and time spent on pages
• Referring website

We use your information for specific purposes and rely on a legal basis for each processing activity as required by the General Data Protection Regulation (GDPR).

• To Respond to Your Inquiries: When you provide your data via our contact forms or by scheduling a meeting, we use this information to communicate with you and respond to your request.

• Legal Basis: Legitimate Interest (Article 6(1)(f) GDPR) to conduct our business and respond to client inquiries.

• For Marketing Communications: If you subscribe to our newsletter or explicitly consent to receive marketing materials, we will use your name and email address to send you our newsletter, articles, and promotional content.

• Legal Basis: Consent (Article 6(1)(a) GDPR). You can withdraw your consent at any time by clicking the "unsubscribe" link in our emails or by contacting us.

• To Improve Our Service: We analyze anonymous data to understand how our website is used, which helps us improve its performance, structure, and content, as well as to detect and fix technical issues.

• Legal Basis: Legitimate Interest (Article 6(1)(f) GDPR) to maintain and improve our website for a better user experience.

• For Advertising and Remarketing: We use data to show you relevant ads for our services on other websites.

• Legal Basis: Legitimate Interest (Article 6(1)(f) GDPR) to promote our services. For the use of cookies and tracking technologies, we rely on your Consent (Article 6(1)(a) GDPR) provided via our cookie consent banner.

• For Security and Legal Compliance: We may use your information to secure our website, prevent fraud, and comply with applicable laws, regulations, or court orders.

Legal Basis: Legal Obligation (Article 6(1)(c) GDPR) and Legitimate Interest (Article 6(1)(f) GDPR) to protect our Service and legal rights.

Our website uses first-party and third-party cookies for several purposes. First-party cookies are necessary for the website to function correctly. Third-party cookies from services like Google help us with analytics and advertising.

a) Remarketing and Advertising Services

We use remarketing services, including Google Ads, to advertise on third-party websites (including Google) to previous visitors of our site. This could be in the form of an advertisement on the Google search results page or a site in the Google Display Network.

Third-party vendors, including Google, use cookies and/or device identifiers to serve ads based on a user's past visits to the TeaCode.io website. Any data collected will be used in accordance with our own privacy policy and Google’s privacy policy.

b) Your Choices Regarding Advertising (Opting Out)

You have control over the ads you see. You can opt out of personalized advertising using the following links:

• Google Ad Settings: You can manage your preferences or opt out of Google's use of cookies for personalized advertising by visiting: https://www.google.com/settings/ads
• Network Advertising Initiative: You can opt out of some third-party vendors' use of cookies by visiting the Network Advertising Initiative opt-out page at: https://optout.networkadvertising.org/

You can also control the use of cookies through your web browser's settings. For more details on the specific cookies we use, please see our Cookie Policy.

We do not sell your personal data. We share your information with trusted third-party service providers (our "Data Processors") only when it is necessary to provide our services and only after you have given us your explicit consent for that specific purpose. These providers are contractually obligated to keep your information confidential and secure.

The categories of third parties we may share your information with, based on your consent, are:

• Analytics and Advertising Partners (e.g., Google): If you provide consent via our cookie banner (e.g., through Google Consent Mode), we share data with partners like Google for analytics (via Google Analytics) and to deliver personalized advertising (via Google Ads). This helps us understand website traffic and measure the effectiveness of our campaigns. The use of features like Enhanced Conversions for Ads also falls under this category and is dependent on your prior consent.
• CRM & Marketing Automation Platforms (e.g., user.com, HubSpot): If you subscribe to our newsletter or fill out a contact form, we share the information you provided (like name and email) with these platforms to manage our communications with you and deliver the content you requested. This sharing is based on the specific consent you give when submitting the form.

We may also disclose your personal information to: (1) comply with applicable law, regulation, or legal process; (2) enforce our agreements, including this Privacy Policy; or (3) respond to claims that your use of the Service violates any third-party rights.

Some of the third parties we share data with (e.g., Google, HubSpot) are based outside the European Economic Area (EEA). When we transfer your data outside the EEA, we ensure it is protected by implementing appropriate safeguards, such as Standard Contractual Clauses (SCCs) approved by the European Commission, which provide personal data with the same protection it has in Europe.

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected.

• Contact Form Data: For up to 2 years after the last contact, unless a business relationship is established.
• Marketing/Newsletter Data: Until you withdraw your consent (unsubscribe), or if you are inactive for a period of 12 months (e.g., you do not open our emails).
• Anonymous/Aggregate Data: May be stored indefinitely as it does not identify you.

We may need to retain certain information for longer periods for record-keeping, reporting, enforcement of legal rights, or fraud prevention, in accordance with applicable law.

Under the GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can ask us to correct any inaccurate or incomplete data.
• Right to Erasure ('Right to be Forgotten'): You can ask us to delete your personal data where there is no compelling reason for its continued processing.
• Right to Restrict Processing: You can ask us to suspend the processing of your data in certain circumstances.
• Right to Data Portability: You can request that we transfer your personal data to another entity in a structured, commonly used, and machine-readable format.
• Right to Object: You can object to the processing of your data where we are relying on a legitimate interest as our legal basis. You have an absolute right to object to your data being used for direct marketing.
• Right to Withdraw Consent: Where we rely on consent to process your data, you can withdraw that consent at any time.
• Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority. In Poland, the relevant authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych - UODO).

To exercise these rights, please write to us at marketing@teacode.io. We will respond to your request in accordance with applicable law.

The security of your information is important to us. We use reasonable administrative, technical, and physical security measures to protect your personal information from loss, theft, misuse, and unauthorized access. However, please be aware that no security system is impenetrable, and we cannot guarantee the absolute security of our systems.

Our Service may contain links to other websites or include embedded content (e.g., videos, forms) that are not operated by us. This Privacy Policy does not address the privacy practices of any third parties. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content or practices of any third-party sites or services.

If you have any queries or concerns about the processing of your information, you may email our Grievance Officer at:

TeaCode Pierzchlewicz Drynkowski S.C.
Email: marketing@teacode.io
Address: Postępu 15, 7th floor, 02-676 Warsaw, Poland

We will address your concerns in accordance with applicable law.